29 May 2026
Posted by Vicky - Risus Wholesale
School summer fairs are one of the biggest fundraising opportunities for PTAs and schools across the UK. A well-organised event can raise thousands of pounds while bringing together pupils, parents and the wider community.
Whether this is your first summer fair or your fifteenth, this guide covers everything you need to know – from planning timelines to choosing the best stalls, prizes and supplies.
Why School Summer Fairs Are So Important
Summer fairs do more than raise money. They create community spirit, increase parent engagement and give children memorable experiences outside the classroom.
Many schools use summer fairs to raise money for:
- Playground equipment
- School trips
- Reading resources
- Sports equipment
- Classroom technology
- PTA projects
The secret to success is preparation.
Start Planning Early
12–16 Weeks Before
- Set a fundraising target
- Recruit volunteers
- Confirm date and location
- Book equipment and entertainment
- Contact suppliers
8–10 Weeks Before
- Choose stalls and activities
- Order prizes and supplies
- Start promoting the event
- Organise raffle donations
4 Weeks Before
- Confirm volunteers
- Finalise stock levels
- Create signage
- Prepare float money and payment methods
Best Summer Fair Stall Ideas
The most successful fairs combine traditional favourites with newer activities.
Popular stalls include:
Mix high-profit stalls with entertainment-based activities.
Choosing The Right Toys And Prizes
When choosing summer fair toys, focus on affordable prizes that appeal to a wide age range. Pocket money toys, fidget toys, bubbles and novelty items are particularly popular because they offer high perceived value while keeping costs low for PTAs and schools.
Look for:
Aim for multiple price points so every child can win something.
How Much Stock Should You Buy?
A common mistake is under-ordering.
As a rough guide:
Small school (150–250 pupils): 300–500 prize items
Medium school (250–500 pupils): 600–1000 prize items
Large school (500+ pupils): 1000+ prize items
Always allow extra stock for siblings and visitors.
Budget Tips
- Buy in bulk early
- Prioritise high-margin stalls
- Use volunteers wherever possible
- Bundle prizes together
- Track spending carefully
Common Summer Fair Mistakes
Avoid:
- Ordering too little stock
- Having too few volunteers
- Overcomplicated games
- Poor signage
- Leaving promotion too late
Quick Checklist
✓ Volunteers recruited
✓ Stalls planned
✓ Stock ordered
✓ Payment systems organised
✓ Risk assessments completed
✓ Marketing started
Frequently Asked Questions
What makes the most money at school fairs?
Tombolas, raffles, lucky dips and food stalls often deliver the highest returns.
When should PTAs order prizes?
Ideally 6–8 weeks before the event.
What prizes do children actually want?
Affordable novelty toys, sensory products, sweets and small collectibles are consistently popular.
Ready To Stock Up?
If you’re organising a school summer fair, having the right supplies makes all the difference. Browse our PTA Buying Zone for toys, prizes, games and fundraising ideas designed specifically for schools and PTAs.
